When do I tell you my final attendance number?

For weekend events, the guaranteed attendance is due Ten days before your reception, by 4:00PM.

We will prepare for 3% over the guarantee, unless that exceeds the safe capacity of the banquet room. After giving the Final Count, you will be given a date and time to come in, by appointment only.  This is for your final payment.  You will also return all paperwork totally completed, bring in any favors, champagne glasses and any other items you might have for your affair.

How many guests will be seated at each table?

We use oval tables that seat 10 very comfortably.

When can the florist, and DJ set up?

The room will be available to you one hour before your event is due to start. If you need more time than that, speak to your Catering Manager to discuss availability and possible additional room rental fees.

What times are available for receptions?

Most evening receptions begin at 7:00PM and end at midnight; most daytime receptions are from 12:30am until 5:30PM. If your evening event needs to start before 7:00PM, speak to your Catering Manager to discuss what additional rental fees might apply.

May we bring in any of our own food?

The Pine Hollow Inn will prepare and serve all of the food for your event.

May we bring our own liquor and wine?

You may bring your own wine in advance if you like; we’ll charge the prevailing corkage fee for the bottles we open and serve. The Inn will provide all other liquor. Under no circumstances will individual attendees be permitted to bring liquor onto the Inn premises.

How much is the service charge? How much is the sales tax?

Currently the service charge (gratuity) is 20%, and the state sales tax is 8.625%. And by state law the service charge is subject to sales tax.

Do you offer tasting's, so we can sample the menu choices?

Yes we do. If you would like a tasting, your Catering Manager will work with you to arrange a mutually agreeable date and time. Banquet tasting's are not available on Saturdays & Sundays. The Inn  also hosts larger tasting events, where you can sample even more of what the Inn has to offer, Also get great ideas from preferred vendors, such as florists and DJ’s..

A non-refundable deposit of $1,000 is required at the time of confirmation to reserve a date.. The second deposit of $1,000 is due halfway between the first deposit and the function date. The remaining balance is due three days prior to the event. Final payment is accepted in cash or by bank check. No personal checks are accepted for final payment. Costs are based upon cash payment. If you would like to pay with MasterCard or Visa, we can accommodate you by adding 4% to the total bill for the function